Experience
Arla

Experience
Arla

Arla is a place where the ambitious and brave come to acquire new skills, shaping experts and leaders alike. Our mission is to make it an unforgettable experience.

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Teams

Account to Report

About

A2R department provides a broad spectrum of accounting and reporting services. Our experts serve local and global stakeholders with comprehensive knowledge of financial reporting legislation, deep understanding of underlying accounting processes as well as overarching view on financial figures on entity and profit center’s levels.

Team members: 56

Processes

  • Financial Masterdata
  • Period end closing activities
  • Balance sheet reconciliation
  • Journal entries
  • Accruals, provisions, allocations
  • Intercompany accounting
  • Leasing and Fixed Assets accounting
  • Consolidation of group results
  • VAT compliance and environnemental taxes
  • Performance reporting for internal purposes

Supply Chain Finance

Risk & Compliance

About

The Risk & Compliance team plays a crucial role as the second line of defence, ensuring tool delivery and focusing on compliance in various areas of financial processes, data, and Segregation of Duties across Arla’s global locations. Their primary objective is to drive financial compliance and prevent fraud by supporting risk owners in risk management, establishing control governance, and conducting compliance reviews.

By conducting compliance reviews and continuous control monitoring, the team provides internal assurance to the management. They actively monitor compliance, identify issues and collaborate with risk owners to address them and implement robust control mechanisms to prevent future occurrences. 

Throughout this process, the team maintains documentation of their findings and actions taken.

Information Security Compliance:

The Risk & Compliance team is responsible for monitoring financial data security and segregation of duties through Information Security compliance. They work to implement Information Security measures adequately in an interconnected global system across Arla and any outsourcing suppliers, recognizing the potential risks and business impact. Their efforts focus on providing assurance over information security controls, safeguarding sensitive data, preventing unauthorized access or disclosure, and mitigating fraud risks. By evaluating the information security controls’ environment and adherence to policies and procedures, they ensure the protection of Arla’s information assets in accordance with relevant regulations, standards, and best practices.

Cash Management

About:

Cash Management team acts as an internal bank in Arla.

In house cash:

  • Exchange and interest rates,
  • Bank account reconciliation,
  • Cash concentration,
  • Bank setup review/update,
  • Bank statements,
  • Payment execution.

Treasury back office:

  • Trade control, settlement and reconciliation of financial transactions,
  • Liquidity handling on a daily basis,
  • Control of cash and credit lines,
  • Exposure report.

Source to Pay

About

At Arla, we rely on a meticulous financial system to drive business forward. Our Source to Pay (S2P) department keeps that system running smoothly by managing cash flow, and paying our suppliers. We are searching for a skilled financial specialist to join our team to be part of the process, track, and record payments in an accurate, efficient, and timely manner. The department ensures that the financial (Accounts Payable) and procurement (Procurement Operations) process is efficient, cost-effective, and compliant with company policies and regulations. It plays a critical role in optimizing supplier relationships, controlling costs, and driving overall procurement strategy. It encompasses the entire process from the initial identification of a need for goods or services within an organization to the payment for those goods or services.

Team members: 82

Responsibility: Source to Pay is responsible for paying all invoices for goods and services purchased by Arla Foods to vendors, as well as reimbursements to individuals for costs incurred as part of business.

Processes: Finance part

  • Invoice verification and processing,
  • Resolving invoice queries,
  • Processing payments,
  • Accounts reconciliation with vendors,
  • Reporting,

Procurement

About

Procurement Operations team as a part of Source to Pay department is providing purchasing support to Arla colleagues located in majority in our core countries – Denmark, UK, Germany, Sweden, Finland. We are to support ordering process in Ariba and SAP by guiding users how to use Procurement tools, providing trainings to ensure process compliance, developing Procurement Infrastructure, Catalogue’s Strategy and simply being first support line for our end users.

Moreover we are responsible for price maintenance for direct and indirect area to make sure that prices negotiated by our Category Managers are reflected in the systems. Procurement Masterdata is an important focus area for our team as well.

A Procurement Centre of Excellence team is responsible for managing and optimizing procurement processes, practices, and strategies. The primary objective is to enhance the effectiveness and efficiency of procurement activities, thereby driving cost savings, improving supplier relationships, and mitigating risks by data&spend analysis. 

Digital Solutions and Continuous Improvements  teams are the one that are  driving and implementing digital projects and securing continuous improvement.

Order to Cash

About

We are the guardians of the credit policy and Arla’s receivables by taking care of our customers and delivering professional and efficient service to all our stakeholders. Besides ensuring business transactions are properly accounted, we gain experience within international environment, develop our skills, try new solutions and contribute to various projects beyond our regular responsibilities.

Team members: 50

Responsibility: Credit insurance, collection for different business groups in the Arla organization as well as the timely payment allocation in the customers accounts.

Processes:

  • Risk and credit management,
  • Collection management,
  • Dispute management,
  • Cash allocation,
  • Reporting and compliance.

Global HR MDM

About

Global HR MDM is a team of HR data quality gate keepers. We make sure personal and organisational data is in good shape. It’s all about data, processes and systems here, all delivered by young team players who like new technology and…Black humour from time to time.

HR Support

‘Welcome to ONEHR, how can I help you?’ – this is what you can hear on the line when you call HR Support teams. Wide HR knowledge, FAQs, system tips and tricks, great customer service and a bunch of friendly people who are here to help Arla employees with HR tasks – you can find it all there. 

Supporting recruiters in finding talents around the world is one of HR Support Recruitment Team tasks. We help with such tasks as job adverts posting, interview scheduling, recruitment tests navigation, onboarding and contracts creation. Complex tasks are with our smart team, basic ones are delivered by a robot. Thanks to administrative help from these amazing people our diaries and supportive functions are fully staffed.

Talent Acquisition

About

The primary tasks of the team include: sourcing relevant candidates, building a positive candidate experience throughout the recruitment process, facilitating and maintaining clear communication between candidates and managers within Arla GSS.

The Talent Acquisition team is responsible for attracting and retaining new talents to our organization – matching them with company’s culture and business requirements. The primary tasks of the team include: sourcing relevant candidates, building a positive candidate experience throughout the recruitment process, as well as facilitating and maintaining clear communication between candidates and managers within Arla GSS.

HR projects

When possible, the team supports development initiatives like trainings or team building, also engaging in CSR activities and internal well-being projects. Last, but not least, the team is in charge of Employer Branding activities, such as: job fairs, career events, social media, and cooperation with student associations and Universities.

The team consists of specialists with experience in both internal and external communication, recruitment and employee relations. They have received five awards and distinctions for their activities in the area of employer branding – including preparation and implementation of the best EB campaign in Poland.

Payroll & Employee Relations

About

In HR Payroll we are responsible not only for salary payment but a lot of activities related to Employees within their life cycle in the company. It refers for both entities – Arla GSS in Gdańsk and Arla Foods S.A. in Tychowo/Warsaw. We focus on high customer service standards, high level of payroll accuracy and brought law regulations knowledge based on experience on team members.

Main processes

  • onboarding (HR documentation, labour law info, internal processes);
  • payroll run aligned with internal control procedures;
  • personnel documentation management;
  • work time management;
  • benefits administration;
  • internal HR reporting;
  • Health & Safety;
  • solving legal issues;
  • labour law trainings
  • international assignment coordination.

Facility

About

At Arla GSS, the Facility Team isn’t just a support unit; we’re the embodiment of the company’s ethos. From the moment employees receive their access cards from us, we become their first point of contact for ensuring a seamless and welcoming experience. Our mission isn’t just about maintaining facilities; it’s about crafting a lasting impression on everyone who walks through our doors. We prioritize creating ergonomic workspaces and fostering a friendly environment. Whether it’s providing amenities like chill rooms, VR room, or the massage chair, or introducing new catering services to elevate the office experience, we’re dedicated to making every aspect of office life comfortable and efficient. If you want to borrow a projector or an office chair for home use, we’ve got you.

We also manage mobile device cards of all of our employees, as well as handle all the mail and parcels. We act as liaisons between our employees and the technicians, working with them on daily basis and reporting any building-related issues promptly. We oversee the water dispensers and coffee machines, ensuring they’re always stocked and ready to fuel productivity. From restocking stationery cabinets to assisting with guest reception, we’re committed to facilitating smooth operations and enhancing the workplace experience for everyone, with sustainability at the forefront of our efforts. Moreover, we play a role in organizing team meetings, as well as preparing for guests visits, helping organizing the rooms and booking caterings.

Ultimately, the Facility Team isn’t just about maintaining facilities; we’re the face of Arla GSS. Every interaction, every initiative, shapes the perception of our company. With our dedication and attention to detail, we ensure that every visitor leaves with a positive impression, reflecting the values and professionalism of our organization.

IT Solutions

About

Our main purpose is to co-create value for Arla through collaboration with our colleagues in the Functions & Zones, other departments in Arla IT, Arla supporting functions and our vendors. We need strong collaboration to succeed, and we are the oil that has been given the mandate to keep the machine running.

IT Operations

Procurement

About

The Procurement Operations team, as part of the Source to Pay department, provides purchasing support to Arla colleagues primarily located in our core countries: Denmark, UK, Germany, Sweden, and Finland. Our main objective is to facilitate the ordering process in Ariba and SAP by guiding users in utilizing procurement tools effectively. We offer trainings and conduct open hours sessions to ensure process compliance, while also developing and maintaining the Procurement Infrastructure and Catalogue Strategy. Additionally, we serve as the first line of support for end users, addressing their queries and concerns.

In addition to our support role, we are responsible for maintaining accurate pricing information for both direct and indirect procurement categories. This ensures that the prices negotiated by our Category Managers are correctly reflected in the systems. Furthermore, on a daily basis, we assist our colleagues with purchase order creation, including service orders.

Providing day-to-day support for our colleagues is a vital aspect of our responsibilities. Equally important is our active participation in various improvement projects and initiatives within the Source to Pay domain. We place great emphasis on close collaboration and employ a lean perspective, both within the Procurement department and in our interactions with other teams at Arla.

Customer Service & Support

About

The Customer Service & Support department was initially set-up in May 2023. The department is responsible for handling customers` orders and their allocation in Denmark, France, UK, Sweden, Finland, Germany and Netherlands. The other core responsibilities are claims and penalties handling, reporting, Customer Master Data maintenance, logistic workflow with terminals handling, Electronic Data Interchange, Export activities as well as calls and enquiries handling.

The department currently counts 60+ employees and is still growing. The transitions are ongoing and are foreseen to be finalized by end June 2024.

Member Relations

European Transport Control Center

About

The European Transport Control Centre (ETCC) was initially set-up in 2022 to manage and control all European intermediate cross border movements within our logistics function. The ETCC is responsible for aspects of transport management including, but not limited to load building, planning, optimisation, scheduling, execution, freight settlement, continual improvement and performance management. The ETCC plays a critical role in ensuring the smooth function of Arla’s intermediate transport network and thereby has a direct impact on Arla’s ability to serve its customers. Currently the team counts 12 employees and still growing.

Global Product
Administration

About

We secure, facilitate and create Master Data related to Global Product Management, ranging over 7000 SKUs and 11918 packaging components! Our main purpose as Global Product Administrators is to create, change and maintain Master Data in our global systems, 3DX and SAP. We work closely with our colleagues at the dairies and in Global Product Management to deliver projects and changes accurately and in time, in collaboration with all Arla Markets, covering 145 countries. 

Details

As GPA, we provide a great variety of support for our stakeholders, including ensuring accuracy of data and consistency between data located in 3DX and SAP, respectively. Our local team consists of 14 people, closely connected to the wider Global Product Management team, consisting of 70 people. The team ranges from junior to senior level, but we work close together to reach the main goal of advising, leading and executing local and global initiatives related to Global Assortment. We are the bridge builders between Supply Chain/Operations and the Commercial part of Arla, possessing strong collaboration skills and high levels of service towards stakeholders. 

GSS Development Team

About

GSS Development Team is dedicated to driving the ongoing development of Arla Gdansk by providing support to existing GSS Functions and fostering a welcoming environment for new Functions in Gdansk. The team consists of 8 persons with different roles.

Lean Consultants promote process standardization through the utilization of Lean tools. Their focus is on continuously improving the team’s working methods, eliminating process inefficiencies, and optimizing processes. This is achieved through close collaboration with colleagues and the implementation of Lean principles.

Project Leads focus on analyzing and preparing potential future movements to Gdansk, ensuring a smooth transition process. They also actively participate in process mapping initiatives across different global teams. 

The User Experience Lead primary focus is on creating exceptional user experiences for Arla colleagues when it comes to the products and services offered. The UX Lead collaborates with stakeholders to align business goals with user needs, ensuring that the final product not only meets user expectations but also delivers value to the organization.

Culture

EXPERIENCE SCANDINAVIAN CULTURE

Scandinavian companies are well known for being a good workplaces. Arla
is no exception. There’s a mixture of communication style, international environment, great people, the nature of work matched with private life
and mutual respect. Besides, we can’t wait for you to feel what Scandinavian asap is.

IMAGINE A JOB THAT FITS TO YOUR LIFESTYLE. DONE

Professionalism is very important to us, but we know that work is only part of life. It gives a lot of satisfaction, but sad when it’s an end in itself. Thanks to the hybrid work model, you can flexibly manage when you come to the office and when you stay in the home office. Workation is also an option.

PERFECT VIEW FOR A CAREER

New guests in our office, and especially candidates are unable to tear themselves away from the windows. An office in the clouds a few minutes from the beach? You’ll love that. Additionally, our office is perfectly located for public transport – there are bus and tram stops nearby – and you have a 5-minute walk to the Wrzeszcz SKM station.

WELLNESS IS A DUTY

Good physical and mental well-being Is important to us. We introduced the #BeWell initiative which includes unique events and office exercise program to keep ourselves in a good shape. We also train yoga together, run and use ergonomic equipment in the office. We have also introduced the Activity Base Working model, which allows you to use different setups depending on the stage of the project.

NO DRESS CODE ZONE

Do you associate work in big company with suits and corporate lingo? Forget about it. At Arla we are all on first name terms and come to work in casual clothes. We respect diversity and appreciate individuality.

WE EVEN ACCEPT LACTOSE INTOLERANCE...

We hire openminded people. It doesn’t matter where are you from, who you love and which gender you represent. We are all equal and we respect each other.

WE ARE SUSTAINABLE

In 2019 Arla globally announced its sustainable development strategy. Zero plastic in packaging up to 2030 and zero-emission production up to 2050. A few years ago, we started producing our own biofuels from cow patties that power our logistics – we jokingly call it the “poopettum mobile”. In Gdańsk we implement daily habits – in small steps, but effectively.

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What do we offer?

  • International
operating environment

  • Medical care
& life insurance 

  • Additional benefits

    (gym card, vouchers, travel points
or cinema tickets, etc.)
  • Scandinavian working
style & no dress code

  • Trainings with experts
& professional induction
& development programs

  • Financial support
of your education

  • Referral program
for employees

  • Employee
Assistance Program

    (legal, psychological, health,
financial consult-ing, etc. )
  • Support for your
healthy lifestyle

    (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)
  • Flexible working time and home office work possibility depending on business needs

  • Additional holiday depending on length of employment

    (up to 4 days)
  • Fully paid 30 min. break

… while in the office you can also use some of below:

  • Modern office space
with beautiful view and high standard furniture

    (i.e. adjustable desks)
  • Spacious canteen, delicious coffee and tea available on every floor in special de-signed spots

  • Chill-out rooms with X-box, pool table, board games, football table and swing

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